The annual compliance calendar of a French training organisation

A training organisation almost never dies of a surprise inspection: it dies of a forgotten deadline. An unfiled BPF, an unscheduled surveillance audit, a regulatory watch dormant for eighteen months — failings that build slowly and are paid for all at once. Here is the complete annual compliance calendar, season by season, to steer the year without nasty surprises.

The pivot of the year: the BPF before 31 May

If you only remember one date: every year before 31 May, the pedagogical and financial report (BPF) is filed online on Mon Activité Formation, for the previous financial year. The stakes go beyond statistics: a missing BPF exposes your activity declaration number to lapse of the NDA, which takes everything with it — delisting by funders, loss of the VAT exemption, the obligation to redeclare from scratch.

Prepare it from the first quarter, once the year’s accounts are closed: our practical BPF guide walks through each section, and the declaration of subcontracting in the BPF remains the most frequently botched item.

The Qualiopi deadlines: a 3-year cycle to anchor in the diary

Certification imposes two dated appointments, to anticipate by several months:

• the surveillance audit, between the 14th and 22nd month after certification: it is up to you to make sure it is scheduled in time;
• the renewal audit, before the certificate’s 3-year expiry — start the process 4 to 6 months ahead, allowing time to compare certifiers’ quotes if you are considering a change.

Between those two dates, the framework lives day to day: recurring evidence is produced all year round, not the night before the audit.

The recurring obligations that must leave dated traces

Frequency	Obligation	Expected evidence
Continuous	Legal, occupational and pedagogical watch (indicators 23-25)	Sources followed, dated summaries, actions triggered
Every session	Feedback collection (indicator 30), hot evaluations	Questionnaires, response rates, exploitation
As they arise	Handling complaints and incidents	Dated register, responses, measures taken
At least annual	System review and continuous improvement plan	Minutes, action plan, tracked indicators
Annual	Updating materials: terms of sale, catalogues, programmes, published rates (indicator 2)	Dated versions

The employer calendar, if you have staff

From the first employee — trainer or administrative — you add:

• monthly or quarterly social contributions via URSSAF, including the employer-side CUFPA;
• professional interviews under the periodicity resulting from the 2026 reform — first interview within the year following hiring, then every 4 years, with the new mid-career and end-of-career appointments;
• the annual update of the occupational risk assessment document;
• continuous keeping of the single staff register and compliance with the IDCC 1516 collective agreement.

The fixed-date regulatory deadlines of the coming months

Two dates to note now:

• 1 September 2026: obligation to receive electronic invoices for all VAT-registered businesses, whatever their size — details in our article on e-invoicing;
• 1 September 2027: extension of the issuing obligation to SMEs, very small businesses and micro-enterprises.

Add your own deadlines: renewal of professional liability insurance, periodic checks of premises open to the public, and declaration of any change to your activity declaration within 30 days of the event (change of director, address or legal form).

Why a written calendar changes everything

The sector’s administrative load is real, but it is managed as a process, not as a string of emergencies. Public administration research formalised this long ago: Barry Bozeman, in his reference article published in 1993 in the Journal of Public Administration Research and Theory (« A Theory of Government Red Tape »), distinguishes rules whose compliance burden remains functional from those that become pathological — and shows that the real cost of a regulation depends largely on how the organisation goes about handling it. The operational translation: the obligations in this calendar are fixed; their cost depends on your anticipation. A BPF prepared in March costs a few hours; the same BPF discovered on 28 May costs a weekend and mistakes.

The right tool is modest: an annual dashboard, one line per obligation, an early trigger date and an owner — the logic of our article on the quality dashboard.

Take action

The Complete Kit Certif (€297, 14-day guarantee) provides the registers, watch templates, questionnaires and annual review models that feed this calendar without reinventing each document. The ebook “Create your training organisation in 30 days” (€67) sets the obligations from creation, and the full pack (€347) bundles both.