Relocating a Qualiopi-Certified Training Organisation: The Complete Checklist

New lease, bigger premises, a move closer to where your trainees come from: there is never a shortage of reasons to relocate a training organisation. What is often missing is a clear overview of the steps involved — because a change of address touches your activity declaration, your Qualiopi certification, your CPF listing and your funders all at once, four independent administrative channels that never update each other automatically. Here is the complete checklist so nothing slips through.

The factor that determines everything: staying in the region, or leaving it

The first question to settle is not administrative but geographic, because it shapes everything that follows: does your new address fall under the same DREETS (regional labour and employment authority) as before, or a different region?

Moving within the same region

This is the simplest scenario. Your training activity declaration number (NDA) does not change: it stays attached to your organisation, only the information it carries is updated. You still need to file an amended declaration reporting the new address — and, if your SIRET number changes with the move (which is almost always the case, since the main establishment is reassigned), the new SIRET number too. Our article on amending your activity declaration walks through the full step-by-step procedure on the Mon Activité Formation portal.

Moving to a different region

The situation gets more complex: the NDA is tied to the DREETS of the region where the organisation’s registered office is located, as explained in our guide on choosing an address for a training organisation. A move across regions therefore transfers your file to the destination region’s DREETS, which processes a new declaration and, in principle, issues a new number. In practice, plan for:

• filing a new file with the destination DREETS, including the usual supporting documents (up-to-date company registration extract, proof of occupancy of the new premises, training programme);
• a processing time identical to an initial declaration, set at two months by Article R. 6351-6 of the French Labour Code from the date the complete file is received;
• carefully archiving your former NDA and the last financial and educational report (BPF) filed with the previous DREETS, useful in case of a cross-check during the transition period.

Updating your Qualiopi certification

The NDA and the Qualiopi certificate follow separate logics, and the second never updates itself just because you handled the first. Your certification body must be notified of the change of address, usually through a dedicated form or a letter accompanied by supporting proof (company registration extract, lease, or proof of address). On receipt, it reissues the certificate showing the new address.

In most cases, a straightforward administrative change of address does not trigger a new audit: the point is simply checked at the next surveillance audit, notably against indicator 1 (public-facing information must reflect the correct address) and indicator 23 (keeping your official records consistent with your actual situation is part of your legal watch). On the other hand, if the move also crosses regions — and therefore changes your NDA — or involves a significant reorganisation of your resources, the certification body may request additional checks, or in the heaviest cases decide that a fresh initial audit is required. Raise this with your certifier before signing the new lease, not after the move.

EDOF and the Caisse des Dépôts: a third channel not to overlook

If your organisation is listed for the Personal Training Account (CPF), a third update is required, entirely independent of the previous two: the administrative data on your EDOF account (address, SIRET, bank details where relevant) must be updated with the Caisse des Dépôts from your provider dashboard. A mismatch between the address shown on EDOF and the one on your activity declaration or certificate is exactly the kind of inconsistency flagged by an EDOF quality check or an audit, and it can delay the processing of your funding files.

The premises: when the move actually affects your training activity

It all depends on what you are relocating. If you are only moving an administrative registered office with no venue for hosting trainees, the impact stays purely declarative. If the new premises do host the public, however, they fall under the regulations for establishments open to the public (ERP) — fire safety, accessibility, safety register — as detailed in our article on obligations relating to a training organisation’s premises. Pay particular attention to accessibility for people with disabilities, assessed by the certification body under indicator 26, and to the adequacy of technical resources required under indicator 17. These points, often an afterthought next to the lease and the renovation schedule, are exactly what an auditor digs into first if your certificate’s address changes between two visits.

What research says about the weight of administrative procedures

Relocating a training organisation is never just a logistics operation: for a small structure, it is also an administrative burden disproportionate to its size. In a landmark study conducted for the US federal agency responsible for small businesses, Nicole V. Crain and W. Mark Crain show that regulatory obligations weigh proportionally far more heavily on firms with fewer than twenty employees than on larger organisations, simply because they lack a dedicated administrative department to absorb these procedures. That is exactly the position of a sole-operator or small-team training organisation that relocates: better to handle all four channels (DREETS, certifier, EDOF, funders) in one planned sequence than to discover them one by one through blocked files.

Complete relocation checklist

• Determine whether the new registered office stays within the same region (same DREETS) or crosses into another.
• File the amended declaration (or the new declaration) on Mon Activité Formation, within 30 days of the change.
• Attach an up-to-date company registration extract and proof of occupancy of the new premises to the DREETS file.
• Notify your Qualiopi certification body of the address change and request the certificate to be reissued.
• Update the administrative data on your EDOF provider dashboard if you are listed for CPF funding.
• Inform your OPCO and other regular funders of the new address.
• Check ERP compliance and accessibility of the new premises, if they will host trainees.
• Update the address on your website, quotes, agreements, internal rules and mandatory notices.
• Check that your professional liability insurance properly covers the new premises.
• Add this item to your Qualiopi audit preparation checklist so it is not missed at your next visit.

Take action

A poorly sequenced move can quickly turn a simple change of address into avoidable non-conformities at your next audit. The Complete Kit Certif (€297, 14-day guarantee) provides evidence tables and templates to keep your quality management system consistent, indicator by indicator, wherever your registered office is. Still launching your organisation and choosing your first address? The ebook “Setting Up a Training Organisation in 30 Days” (€67) walks through the initial declaration — or choose the Complete Pack (€347) that combines both.